BOARD OF EDUCATION OF FREDERICK
COUNTY
|
NOTICE
TO READERS - Following Robert's Rules
of Order, the official minutes of the Board of Education reflect the
actions of the Board. For details
regarding a particular meeting, the Board encourages individuals to obtain
video or audio tapes which are readily available from the Frederick County
Public School System's Instructional Materials Center located at 7630 Hayward
Road, Frederick, Maryland. All
regular Board of Education meetings are broadcast on Cable, Channel 18. |
REGULAR MINUTES
September 11, 2002
PLANNING SESSION
The Board of Education met in the Fiscal Services Conference Room, 33 Thomas Johnson Drive, Frederick, Maryland, at 3:42 p.m. In attendance were Ronald W. Peppe, II, President; Daryl A. Boffman, Vice President; Deborah A. Aughenbaugh; Stephen Crawford; Anne B. Hooper; Linda S. Naylor; and Jean A. Smith. Also in attendance were Jack D. Dale, Superintendent/Secretary-Treasurer; Judith A. Ricketts, Administrative Director; Anil K. Nathan, Student Representative to the Board, entered the meeting at 4:00 p.m.; and Jamie Cannon, Executive Director of Legal Services.
The Board agreed to hold its legislative breakfast meeting with the Delegation on
December 11, 2002, following the swearing-in ceremony for new Board of Education members. The times of the Planning Session and of the Regular Meeting will be moved to follow the legislative meeting. The Board of County Commissioners will also be invited. The meeting will focus on bringing everyone together and working together.
Mr. Peppe informed the Board of his letter to all BOE candidates notifying them of upcoming meeting dates including the swearing-in ceremony and legislative meeting.
The Board made additions and revisions to last year’s legislative booklet to be distributed at the December 11, 2002, meeting.
Due to time constraints, Mr. Nathan will bring the issue of limited voting rights for the Student Representative to the Board to the next planning session.
The Board reviewed the draft policy and regulation on Orientation Procedures for Board of Education Candidates. Following discussion, Mrs. Hooper suggested that a list of documents for new members be reviewed and approved by the Board. Formal action on the policy will be taken following this evening’s meetings.
The Planning Session was recessed at 5:40 p.m.
The Board of Education met in the staff development room at 7630 Hayward Road. All Board of Education members were present. Also in attendance were Jack D. Dale, Judith A. Ricketts, and Anil K. Nathan.
Mr. Peppe opened the meeting and noted that we are recognizing this anniversary date with a few special events, and he asked for a moment of silence.
Mr. Peppe thanked the Frederick County Association of Educational Office Professionals for the donation of flags for this meeting room. The Pledge of Allegiance was then recited.
AMERICAN CHARACTER WEEK PROCLAMATION
Max White, Curriculum Specialist for Career and Technology Education, presented the following proclamation:
WHEREAS, September 11, 2002, is the first anniversary of unprecedented terrorist attacks resulting in a momentous loss of life and property; and
WHEREAS, This anniversary of tragedy is also an anniversary of triumph, a triumph of character – courage over cowardice, kindness over cruelty, service over selfishness, responsibility over indifference, love over hate, hope over fear and freedom over repression; and
WHEREAS, We should remember September 11th not only as a day of great misfortune, but as a reminder of the great fortune we possess in the character of our people and in living in a country where character counts; and
WHEREAS, It should be a day of reflection and education involving activities that strengthen appreciation of and dedication to the core ethical values that constitute the pillars of the American character, such as trustworthiness, respect, responsibility, fairness, caring and good citizenship; and
WHEREAS, It should also be a day of action devoted to community service, an element of good citizenship and an expression of good character. Community service improves neighborhoods, eases suffering and reduces injustice while enhancing the lives and strengthening the characters of those who render it;
THEREFORE, BE IT RESOLVED, That the Board of Education of Frederick County proclaims the period commencing September 6, 2002, and ending September 17, 2002, as “American Character Week” and calls upon schools, youth organizations, community groups and government agencies to use this period to:
1. Discuss and study the lives of Americans of extraordinary character.
2. Recognize local individuals who have in the past year demonstrated the
highest qualities of the American character.
3. Teach young people about and encourage them to consider careers in
public service.
4. Provide service-learning opportunities to young people, including at
least one hour of service during this period, as a first step in a
commitment to a life of regular community services.
Sharon Boettinger, Supervisor of Counseling and School Support, joined
Mr. White and responded to Board members’ questions. She noted the activities occurring in the school in memory of 9/11.
Dr. Crawford moved adoption of the resolution. The motion was seconded by
Mrs. Aughenbaugh and unanimously approved.
Ms. Boettinger recognized the members of the Maryland Character Education School of the Year, Walkersville High School and feeder schools (Walkersville Middle School, Walkersville Elementary School, New Midway/Woodsboro Elementary School, and Glade Elementary School), who discussed their efforts in consistency in expectations, recognition of good character traits as well as high academic standards in the Walkersville feeder schools.
Laura Drake accompanied by YiOu
Wang, students in the Advanced Music Studies Program at Gov. Thomas Johnson
High School, performed America the Beautiful.
The Board approved the agenda as presented.
APPROVAL
OF MINUTES
The minutes of August 28, 2002 were unanimously approved with
the following
modifications as presented by Mrs. Hooper:
Page 1,
Family Life Advisory Committee
Add: The Board also requested input from the
Career and Technology Advisory Council and the Advisory Committee on
Multicultural Education on a similar change in length and limits of terms.
Page 2,
Current Issues
Add to
paragraph 4 on charter school: She also requested a detailed accounting of
the costs incurred during the implementation.
The Board unanimously approved the consent agenda:
Miscellaneous
– Staffing Changes
Facilities
and Finance Committee
Bids
Roofing Design and Consulting
Services
Modular Classrooms for Frederick
County Public Schools
Unit Price Contract for Excavation
and Earth Works
Vending Beverages
Bottled Water and Dispensers
Unit Price Contract for Carpet and
Tile
Unit Price Contract for Bituminous
Concrete
Unit Price Contract for Concrete
STAFFING CHANGES
Ahalt, Randy, Ballenger Creek Elementary – effective October 1, 2002
Campbell, Brian, Walkersville High – effective July 1, 2002
Riley, Ian, Frederick High – effective September 13, 2002
Shea, Marilyn, Urbana High – effective August 23, 2002
Sims, Jahnet, Thurmont Elementary – effective November 14, 2002
Ahalt, Randy, Ballenger Creek Elementary
Berg, Darryl, Thurmont Elementary
Dunavent, Alison, North Frederick Elementary
Gunther, LeighAnn, Urbana High
Keisch, Sabrina, Yellow Springs Elementary
Luebehusen, Sarah, Walkersville Elementary
Madunta, Kemi, Ballenger Creek Middle
McRae, Theresa, New Midway/Woodsboro Elementary
Pinckney-Dum, Lisa, Frederick High
Sherwood, Seth, Walkersville Elementary
Stitt, Wilbur, Gov. Thomas Johnson High
Turner, Patricia, Myersville Elementary
Wehinger, Michael, Urbana High
Wisnouse, Jesse, Ballenger Creek Middle
Wolfinger, Jane, West Frederick Middle
FACILITIES AND FINANCE COMMITTEE
Roofing Design and
Consulting Services – Extension – RFP #02-A-2
Extended from October 24, 2002, through October 23, 2003, to Arcon, Inc.
Extended to Resun Leasing Inc. at a unit cost of $35,626.00 if needed for contingency or purchase effective through June 17, 2003.
Renewed to Poole & Sons Excavating, Inc. at the unit prices indicated on the renewal award summary.
Vending Machines -
#02-FS-1
Awarded to Dr. Pepper-Mountain Dew and Mid-Atlantic Coca-Cola Enterprises as indicated on the award summary. The estimated total, based on bid quantities, is $209,535.00.
Awarded to Crystal Springs Water Company at the prices indicated on the summary of award.
Awarded to the apparent low bidder, Contracting Services and Supplies, Inc. in an unspecific total amount as indicated on the summary of award.
Awarded to the apparent low bidder RFP, Inc. in an unspecific total amount as indicated on the summary of award.
Awarded to the apparent low bidder, RFP, Inc. on a unit price basis in an unspecific total amount as indicated on the award summary.
Joe
Dattoli, spoke regarding the schematic drawings for the New Urbana Elementary
School, and he introduced Brent Feight of Bushey Feight Morin Architects, and
Karen Place, project architect, who presented the schematic design for a 703
student capacity facility with an approximate building size of 88,000 sq. ft.
including the expanded Parks and Recreation Gymnasium. Project alternates will include the expanded
gymnasium, alternate finishes, and moveable equipment not funded by the state. Ms. Place responded to Board members’ questions. Mr. Barnes also spoke of the benefits of
using prototype designs.
Mrs.
Smith stated that the Facilities and Finance Committee recommends approval of
the new Urbana Elementary School schematic drawings. The motion was unanimously approved.
URBANA HIGH SCHOOL ADDITION SCHEMATIC SUBMISSION
Ron Overton, Sr. Project Manager, presented an overview of the project. Keith Hudson of Hayes Large Architects presented the schematic drawings for the Urbana High School Addition.
Mrs. Smith stated that the Facilities and Finance Committee recommends approval of the concept with the auxiliary gym to be bid as an add alternate.
George Seaton provided rationale for the auxiliary gym.
Mrs. Smith noted that Middletown High and Walkersville High are the only high schools without auxiliary gyms. She stated that feels Urbana High School needs this gym for the program.
Considerable discussion occurred regarding the costs of the auxiliary gym and balcony and the need for other school construction/renovation projects. Ray Barnes, Executive Director of Facilities Services, noted once the bids are received, the Board could evaluate whether or not the costs of adding 260 seats is worthwhile or if consideration should be given to the transfer of funds to a different project.
The Board unanimously approved the schematic drawings with no commitment to construction of the auxiliary gym.
Mrs. Naylor stated that she would like to take care of Linganore High and West Frederick Middle renovation needs before spending on the balcony.
Mrs. Hooper spoke regarding 9/11 (attached).
Mr. Nathan stated that the students of the county handled themselves very well today.
ADJOURNMENT
The meeting was adjourned at 7:15 p.m.
Mr. Peppe noted the process for receiving comments on the Educational Facilities Master Plan in addition to tonight’s hearing.
Mr. Percy stated that he has reviewed the
Educational Facilities Master Plan with the new variable of full-day
kindergarten. He stated that it is a
very aggressive plan, and he hopes that all projects can remain on track.
Mr. Peppe noted that part of keeping the projects on track is receiving the funding from the county and state and that there will be additional opportunities for the public to make their feelings known.
Dr. Dale noted that the plan includes a physical and functional assessment of facilities and indicates whether or not the plant is physically set up to deliver the instructional program. He stressed the need for funding renovation projects in addition to new projects. Discussion occurred regarding the assessments, repairs that can be made to a building prior to renovation, and the succession of students through the system with the worst physically assessed schools.
Mr. McCarthy, Valley Elementary School PTA President and public advocacy chairperson of Brunswick Middle School, stated that Valley Elementary is excited that it is on the Capital Improvement Program for modernization. He spoke of his participation on the committee for the feasibility study.
Mr. McCarthy challenged the Board to assess the conditions, determine the needs of the system, and take them forward for funding. On behalf of the Valley Elementary School PTA he asked the Board to push the Board of County Commissioners to fully fund the Capital Improvement Program to modernize our schools.
Mr. McCarthy, representing Brunswick Middle Schools, stated that this school is bounced back on the schedule year after year. He spoke of the overcrowding conditions already existing in the school and the development occurring in the area. He requested that the Board stay on target and move this project ahead.
Mr. Barnes presented the schedule for the Brunswick Middle School project. Further discussion ensued regarding the process, projects, and realignment of projects by the Board of County Commissioners. Mr. Barnes noted that the plan is evaluated on an annual basis.
Mr. Peppe noted the need to work together with the Commissioners and the Frederick County Delegation, and pointed out that the Board has scheduled a meeting in December for this purpose. Mr. Peppe encouraged Board members to contact Mr. Barnes or Ms. Ricketts if more data is needed prior to the next meeting.
The hearing was adjourned at 8:44 p.m.
The Board reconvened its Planning Session at 8:50 p.m.
Following discussion, the Board approved the deletion of Section 102.11 and 102.12, renumbering of Section 102, and the addition of 102.5 as follows:
102.5 Orientation Procedures for Board of Education Candidates
The board will develop
regulations to provide orientation to Board of Education candidates and the
student representative to the Board.
The regulations modified during planning session on the Orientation Procedures for Board of Education Candidates were unanimously approved.
Mr. Peppe asked Board members to let Ms. Ricketts know if they are interested in attending the National School Boards Association Annual Conference next April so that favorable rates could be obtained on airfare and hotel accommodations.
The Planning Session was adjourned at 8:55 p.m.
Jack D. Dale
Secretary-Treasurer
Ronald W. Peppe, II
President
Judith A. Ricketts
Administrative Director