BOARD OF EDUCATION OF FREDERICK COUNTY
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NOTICE TO READERS - Following Robert's
Rules of Order, the official minutes of the Board of Education reflect
the actions of the Board. For details
regarding a particular meeting, the Board encourages individuals to obtain
videotapes which are readily available from the Frederick County Public
School System's Instructional Materials Center located at 7630 Hayward Road,
Frederick, Maryland. All regular
Board of Education meetings are broadcast on Cable, Channel 18. |
REGULAR MINUTES
July 9, 2003
CLOSED SESSION ACTION
The Board of Education of Frederick County met in the Administrative Conference Room at 2:05 p.m. In attendance were President Ronald W. Peppe, II, Vice President Jean A. Smith, Daryl A. Boffman, Bonnie M. Borsa, Donna J. Crook, and Linda S. Naylor. Michael E. Schaden was absent. Judith A. Ricketts, Administrative Director, was also in attendance.
Dr. Jack D. Dale, Superintendent/Secretary-Treasurer, entered the meeting at 5:05 p.m.
In accordance with Maryland's Open Meetings Act, Sections 10-508(a)(1)(i) and (a)(1)(ii), Mrs. Smith moved to go into Closed Session to discuss matters relating to personnel. The motion was seconded by Dr. Borsa and unanimously approved.
The Closed Session minutes of May 28, 2003, were approved.
The Board conducted the Superintendent’s evaluation, set the salaries of the Superintendent and Administrative Director, and agreed to initiate new contract discussions with the Superintendent.
The Closed Session was adjourned at 5:58 p.m.
REGULAR MEETING
The Board of Education met in the Board Room at 6:08 p.m. All Board of Education members were in attendance except Michael E. Schaden. Also in attendance were Jack D. Dale; Nuala McCarthy, Recording Secretary; and Michael L. Cady, County Commissioner Liaison to the Board. Michael T. Lapsa, Student Representative to the Board was absent.
Mr. Peppe called the meeting to order, and the Pledge of Allegiance was recited.
The agenda was unanimously approved.
Mr. Peppe announced the time and place of the Closed Session, cited the section of the law for closing the meeting, and noted the topic discussed.
Ms. Stambler voiced her concerns regarding special education services for her son.
Mr. Peppe stated that the Board can deal with policy issues concerning special education, but cannot get involved in specific cases involving special education students.
Dr. Dale commented that Ms. Stambler has already met with Dr. Michele Krantz and Dr. Daniel Cunningham, Associate Superintendents, and he encouraged her to avail herself of the Special Education process.
Commissioner Cady thanked the Board for the courtesy of letting Ms. Stambler finish her comments.
The Regular Minutes of June 25, 2003, were unanimously approved as amended by
Mrs. Naylor.
The Board unanimously approved
the consent agenda:
Staffing
Changes
Facilities and Finance Committee
Bids
Milk and Dairy Products – Renewal
Miscellaneous Food Products – Renewal
Ice Cream Products – Renewal
Food Products – Renewal
Design and Construct an Electrical Hot Water Boiler System at Frederick High School – Rejected
Chiller and Cooling Tower Replacement at Frederick High School
Environmental/Industrial Hygiene Services
Serving Line Equipment
Construction of Tuscarora Elementary School – Rejected Packages Only
Urbana High School Addition Construction Document Submission
YMCA – Frederick High School Use of Pool Agreement
Garvey, Kenneth, Assistant Principal; Linganore High
Gullo, Susan, Assistant Principal; Monocacy Elementary
Schipper, Ruth
Ferguson, Rebecca; Monocacy
Elementary
Matthews, Donald; Frederick High
Adler, Kristen; Hillcrest Elementary
Bell, Cynthia; New Market Elementary
Calandro, Andrew; Frederick High
Cronk-Walker, Nancy; Catoctin High
Duppins-Stanton, Kimberly; South
Frederick Elementary
Foose, Renee; Governor Thomas Johnson
High
Fortney, Hugh; Frederick High School
Genove, Catharina; Monocacy Valley
Montessori
Gibson, Ashley; Linganore High
Lawler, Jennifer; Governor Thomas
Johnson High
Morris, Karen; Frederick High
Neely, Tristen; Catoctin High
Osborne, April; Urbana High
Pewitt, Pamela; Frederick High
Putonen, Joyce; Whittier Elementary
Reynolds, Ron; Thurmont Middle
Senuta, Lynde; Ballenger Creek
Elementary
Smith, Allison; Middletown
Elementary
Turner, Sophia; Frederick High
Crespo,
Stacey; Walkersville Elementary
Hawbaker, Anita; Linganore High
Silver, Michele
Nicki, Christine; Monocacy Valley Montessori School
Davies, Traci; On Leave
Balls, Leanne; Gov. T.J. Middle
Bertran, Dean; Catoctin High
Brown, Kimberly; Monocacy Valley Montessori
DeLauter, Stephanie; Tuscarora High
George, Bradley; Brunswick Middle
Purkey, Sherry; Tuscarora
High
Troy, Matthew; New Market Elementary
Whitney, Nakia; Open Contract
Renewed with Dairy Maid Dairy, Inc. of Frederick, Maryland, at an annual estimated cost of $304,404.74.
Renewed with Carroll County Foods for a one-year period at an estimated total of $465,405.75.
Renewed with Rakestraws Ice Cream at an estimated total of $86,132.49.
Renewed with various vendors at an estimated total of $1,295,701.22 and $102,920.49 for the Supplemental Items.
Design
and Construct an Electrical Hot Water Boiler System at Frederick High School –
Rejected
- #03-C-26
Rejected the Bid for Design and Construction of Electrical Hot Water Boiler System at Frederick High School due to lack of sufficient funds to perform this project.
Awarded contract for the Replacement Chiller and Cooling Tower at Frederick High School to the low bidder, AMS National, Inc., for a total cost of $246,430.00 (Base Bid I and Alternates 1, 2, 3, and 4).
Award contingent upon State IAC approval.
Awarded contract for services to the three top ranking firms, Tidewater Inc., KCI Technologies, Inc., and AERO EH&S, Inc., as indicated on the Cost Proposal Sheet.
Awarded contract to Calico Industries, Inc., as indicated on the Summary of Award.
Rejected contract packages: 9B Tile, 9D Flooring, and 9F Resinous Flooring. These packages will be revised and rebid.
Accepted Construction Documents for the addition to Urbana High School. The additions total 41,609 square feet and will allow an increase in student capacity to 1,594. Bidding of the project is anticipated to take place in the fall of 2003 with the anticipated school opening date in August, 2005.
Accepted the Memorandum of Understanding agreement for Frederick County Family YMCA’s use of Frederick High School’s pool after hours and on weekends in order to provide swimming-related programs for the community. The YMCA will enter into a business partnership with Frederick High School to provide various services for students.
Dr. Dale presented the Frederick County Public Schools Comprehensive Master Plan to the Board. He reviewed the major components and discussed the requirements for the five-year plan. He noted the purposes of the plan are to guide the district and schools for the next five years; to provide a means of monitoring progress and providing technical assistance; and to inform local government officials of plans and fiscal needs on a multi-year basis.
Dr. Dale noted that a significant number of comments have been received and incorporated into this plan.
Dr. Dale discussed in detail Goals I through V, providing present status and target status for each goal as presented in the Master Plan, and he responded to questions.
Mrs. Smith moved to accept the Master Plan. Dr. Borsa seconded the motion.
There was considerable discussion concerning additional resources for students who
need extra help, renovations to schools, and technology upgrades through grants from MSDE. Mr. Boffman commended Dr. Dale and his staff for the hard work that went into developing the plan. He hopes that in five years we can say we are at the point where no child is left behind.
Ms. Naylor recommended that an explanation be included in the document on the dollar amount for in-kind contributions.
Mr. Peppe noted that staff will have authority to make nonsubstantive changes before final copies are printed.
The motion carried with five favorable votes; Mrs. Crook opposed the motion.
Mr. Peppe offered Mrs. Crook an opportunity to explain why she opposed the motion.
Mrs. Crook did not wish to comment.
Mr. Peppe announced that as of this date, the Board of Education voting record is on the Frederick County Public Schools web site. He thanked Charles Helfenstein, FCPS Webmaster, and Judith Ricketts, Administrative Director, for creating this site.
Mr. Peppe noted that discussion on the “D” grade will be held at the August 27, 2003, Board Meeting. The Board members accepted an offer from the Frederick County Teachers Association to present results of a survey conducted among teachers. This survey will be provided to Board members prior to the meeting.
Mr. Peppe noted a request from the Hagerstown Herald for Board members’ home phone numbers and email addresses.
At Mrs. Smith’s request, Mr. Peppe clarified the misconception on the end-of-year budget surplus.
Mr. Boffman noted that the Washington Chief’s minor league football team will be playing at Frederick High School on August 9, 2003, and at Governor Thomas Johnson High School on August 16, 2003.
Mrs. Naylor asked Jaime Cannon, Executive Director of Legal Services, for interpretation of the Open Meetings Act when a quorum is present during committee meetings. Mr. Peppe suggested that no more than three members meet for committee meetings so there would be no appearance of a violation of the Open Meetings Act. Mrs. Cannon stated that a quorum of the Board could meet as long as Board Members are not deliberating or convincing each other. She commended the Board Members and said she has noticed times when this could have happened and members stop the discussion.
Ms. Naylor asked if there has been any feedback from the Interagency Committee on Adolescent Pregnancy Prevention and Parenting (ICAPPP) concerning the Teen Yellow Pages. Dr. Dale noted that he heard from the staff member who was serving as liaison to the Family Life Advisory Committee (FLAC) when this matter was discussed by the committee. He noted that ICAPPP considered but chose not to include the two suggested organizations in the Yellow Pages. Mrs. Naylor asked where do we go from here if the booklet is not presenting a balanced approach. Dr. Dale presented several options including the contacting of ICAPPP by any individual or the board, as a whole, to request inclusion of the organizations or asking FLAC to reconsider the issue.
Mr. Peppe noted that the Board of Education/Board of County Commissioners Joint Retreat, an open meeting, will be held on July 21, 2003, at the C. Burr Artz Library, Community Room, at 9:00 a.m.
Dr. Dale commented on the Summer Institute to be held on August 12 through 14, 2003, at the Frederick Community College Campus. The Summer Institute is open to the public.
The minutes of June 17, 2003, Board of Education/Board of County Commissioners Joint Meeting were unanimously approved.
The meeting was adjourned at 8:45 p.m.
Jack D. Dale
Secretary-Treasurer
Ronald W. Peppe, II
President
Judith A. Ricketts
Administrative Director