BOARD
OF EDUCATION OF FREDERICK COUNTY
|
NOTICE TO READERS - Following Robert's
Rules of Order, the official minutes of the Board of Education reflect
the actions of the Board. For details
regarding a particular meeting, the Board encourages individuals to obtain
videotapes which are readily available from the Frederick County Public
School System's Instructional Materials Center located at 7630 Hayward Road,
Frederick, Maryland. All regular
Board of Education meetings are broadcast on Cable, Channel 18. |
July 30, 2003
SPECIAL MEETING
The Special
Meeting of the Board of Education was held in the Administrative Conference
Room at 10:09 a.m. In attendance were President Ronald W. Peppe, II,
Vice President Jean A. Smith, Bonnie M. Borsa, Donna
J. Crook, Linda S. Naylor, and
Michael E. Schaden. All
Board of Education members were in attendance except Daryl A.
Boffman was absent.
Also in attendance were Jack D. Dale,
Superintendent/ Secretary-Treasurer; Nuala McCarthy,
Recording Secretary; and Michael T. Lapsa, Student Representative to the
Board. Michael L. Cady, County
Commissioner Liaison to the Board
of Education, was absent.
Mr. Peppe
called the meeting to order
at 10:09 a.m.
The agenda was unanimously approved as amended.
Mr. Peppe announced the time and place of the
Closed Session, cited the section of the law for closing the meeting, and noted
the topic discussed.
There were no public comments.
Commissioner Cady was not present at this meeting.
The Regular Minutes of July 9, 2003, were unanimously approved.
The Board unanimously approved
the consent agenda as amended:
Staffing Changes
Textbooks
Facilities and Finance Committee
Bids
Copiers and Duplicating Equipment – Renewal
Computer Supplies – Renewal
Heating Oil
Restroom/Storage Building at Tuscarora High School
Construction of Tuscarora Elementary School – Partial/Final
Propane Gas Renewal
Emmitsburg Elementary
School Storage Building – Rejected
Property
and Casualty Insurance
Appointment of Construction Management Firm for Middletown Primary
Appointment of Construction
Management Firm for Urbana HS igh
Addition
Governor Thomas Johnson High Construction Manager Contract
403(B) Tax Deferred Annuity/Disability Insurance Approved Providers for
FY 2004
Revisions to Policy 107.8 – Disposal or Relocation of Unused School System
Property
Terms of Contract Bus Operations
Waiver for Competitive Quotes for Strategic Funding Solutions, LLC
Staffing Changes
Brady, Don, Assistant Principal; Frederick High
Duffy, Elizabeth, Assistant Principal; Governor Thomas Johnson High
Suter, Trese, Assistant Principal; Governor Thomas Johnson Middle
Haney, Paula
Lagana, Jill
Albaugh, Bonnie; Thurmont Middle – effective July 1, 2003
Barth, Kara; Ballenger Creek Middle – effective July 1, 2003
Bohinc, Tiffani; Thurmont Middle – effective July 1, 2003
Cavanaugh, Lori; Walkersville Middle – effective July 1, 2003
Caviness, Kay; Windsor Knolls Middle – effective July 15, 2003
Dalgewicz, Alissa; New Market Elementary – effective July 15, 2003
Dibbern, Marsha; Brunswick Middle – effective July 1, 2003
Dodson, Angela; Urbana High – effective July 13, 2003
Duckworth, Kevin; Thurmont Middle – effective July 15, 2003
Esh, Melinda; Spring Ridge Elementary – effective July 1, 2003
Franklin, Cynthia; Walkersville Elementary – effective July 15, 2003
Gallagher, Thomas; New Market Middle – effective July 1, 2003
Liddick, Gary; Governor Thomas Johnson High – effective July 1, 2003
Longnecker, Randy; Governor Thomas Johnson High – effective July 15, 2003
McAdams, Carla; Monocacy Middle – effective July 1, 2003
Mooney, Shelton; Thurmont Middle – effective July 15, 2003
Potash, Martin; Frederick High – effective July 1, 2003
Rice, Julia; Spring Ridge Elementary – effective July 15, 2003
Richard, Angela; North Frederick Elementary – effective July 15, 2003
Sadtler, Jennifer; Monocacy Elementary – July 14, 2003
Smallwood, Elizabeth; North Frederick Elementary – effective July 1, 2003
Spilman, Marci; Deer Crossing Elementary – effective July 1, 2003
Widdowson,
Lynn; Maryland St. Dept. of Ed – effective July 11, 2003
Cairns,
Jenny; Oakdale Middle – effective July 1, 2003
Carlisle, Laura; Walkersville High – effective July 15, 2003
McKeever, Christina; Myersville Elementary – effective July 1, 2003
Pence, Kristina; Ballenger Creek Middle – effective July 15, 2003
Rhinehart, Melissa; West Frederick Middle – effective July 1, 2003
Rhinehart, Robert; Brunswick Middle – effective July 1, 2003
Thayil, Dominique; Frederick High – effective July 1, 2003
Pippen, Belinda – effective July 1, 2003
Barbour, Sarah; Waverley Elementary
Bennett, Marla; Governor Thomas Johnson High
Berezuk, Melissa; Monocacy Elementary
Black, Nancy; Open Contract
Blake, Pamela; North Frederick Elementary
Castleman, Sally; Twin Ridge Elementary
Chew, Mary; Brunswick Elementary
Cook, Jonathan; Carroll Manor Elementary
Coppeier, Cheryl; New Market Middle
Ditto, Sheila; Ballenger Creek Middle
Dixon, Kathryn; Linganore High
Dondzila, Elizabeth; Orchard Grove Elementary
Elder, Suzanne; Urbana High
Farbman, Adam; Monocacy Middle
Frey, Christopher; Tuscarora High
Fujii, Kelly; Thurmont Middle
George, Barbara; Brunswick High
Gilbert, Lloyd; South Frederick Elementary
Hawver, Richard; Catoctin High
Hertel, Joshua; Linganore High
Hogan, Wendy; North Frederick Elementary
Hohenberger, Joelene; Frederick High
Jensen, Keli; New Market Middle
Kozar, Dennis; Brunswick Elementary
Lane, Henry; Linganore High
Leibley, Sandra; Whittier Elementary
McConnaughy, Justin; Parkway Elementary
McGuirk, Laura; Green Valley Elementary
Miller, Aaron; Orchard Grove Elementary
Miller, Rebecca; Hillcrest Elementary
Morine, Lisa; Frederick High
Morton, Dawn; Sabillasville Elementary
Nicklas, Joanna; Catoctin High
Nosbisch, Sharon; New Market Middle
O’Heithir, Lorcan; Orchard Grove Elementary
Ohm, Christine; Kemptown Elementary
Palfy, Allison; South Frederick Elementary
Panarella, Joseph; New Market Middle
Pincus, Donna; Oakdale Elementary
Rolla, Kristi; New Market Elementary
Scheherazade, Haydel; West Frederick Middle
Seaborg, Richard; Thurmont Middle
Seman, Dennis; Walkersville High
Shields, Kathleen; Governor Thomas Johnson High
Spencer, Kathleen; North Frederick Elementary
Stull, Brooke; Ballenger Creek Middle
Swiderski, Deborah; Urbana High
Thuman, James; Walkersville High
Trigger, Kevin; Thurmont Middle
Ulmer, Jennifer; West Frederick Middle
Walker, Anna; Walkersville Middle
White, Melissa; Emmitsburg Elementary
Whitney, Nakia; North Frederick Elementary
Wiltrout, Theresa; Linganore High
Zutell, Kathy; Brunswick Elementary
RECOMMENDED TEXTBOOKS
The following textbooks were on public display at the C. Burr Artz Public Library
June 30-July 6, 2003:
Basal
Jefferis, Alan and David A.
Madsen. Architectural Drafting &
Design, Fourth
Edition. Delmar, 2004
Stinson, Jim. Video Communication & Production
Goodheart-Willcox, 2002
Dietiker,
Simone Renaud and Dominique van Hooff. En bonne forme, Seventh
Edition. Houghton Mifflin, 2001
Campbell, Neil A., et al. Biology: Exploring Life. Prentice Hall, 2004.
Eisenkraft, Arthur, Ph.D. and Gary Freebury. Active Chemistry. It’s About Time, Inc.,
2003.
Johnson,
George B. and Peter H. Raven. Biology.
Holt, Rinehart and Winston, 2004.
Suchocki,
John. Conceptual Chemistry: Understanding Our World of Atoms
and Molecules, Second Edition. Benjamin Cummings, 2004.
Supplementary
Hansberry,
Lorraine. A Raisin in the Sun (anthology). Everbind, 2003.
Hawthorne,
Nathaniel. The Scarlet Letter (anthology). Everbind, 2003.
Sorenson, Sharon. Webster’s New World Student Writing Handbook, Fourth
Edition. Hungry Minds, Inc., 2000.
Spellography (3 titles). Sopris West, 2003.
Student Lesson Books A, B, and C.
Moats, Louisa and Bruce Rosow.
Twain,
Mark. The Adventures of Huckleberry
Finn (anthology). Everbind, 2003.
Bouchard, David. If you’re not from the prairie . .
.. Atheneum Books, 1995.
Cleary, Beverly. Ralph S. Mouse. Harper Trophy, 1982.
Clements. Andrew. Frindle. Simon
& Schuster, 1996.
Creech, Sharon. Love That
Dog. Harper Trophy, 2001.
DiCamillo, Kate. Because of
Winn-Dixie. Candlewick Press, 2000.
Fleischman, Sid. The Whipping
Boy. Greenwillow Books, 1986.
Florian, Douglas. Beast Feast. Harcourt Brace and Company, 1994.
James, Simon. Days Like
This. Candlewick Press, 1999.
Martin, Jacqueline Briggs. Snowflake
Bentley. Houghton Mifflin, 1998.
Prelutsky, Jack. Something BIG
Has Been Here. Greenwillow Books,
1990.
Sandburg, Carl. Poetry for
Young People. Sterling Publishing
Company, Inc., 1995.
White, E.B. Charlotte’s
Web. Harper Trophy, 1952.
BIDS
Renewed to the following vendors under the Base Bid proposal. Reflects unit and stand prices only and does not include prices for accessories and supplies.
Spec #/Description Model/Vendor Unit Price
760-20-01, Digital Duplicator Standard SD 330 $2,194.00
Duplicator Sales
760-20-04, Copier, 20K/Month Savin 2522 $2,373.00
WPS, Inc.
760-20-05, Copier, 45K/Month Savin 2545 $5,053.00
WPS, Inc.
Renewed to the vendors listed on the summary of award at an annual estimated cost of $64,492.40.
Awarded to Griffith Energy Services, Inc. (Cheverly, Maryland) at an estimated total cost of $1,441,788.00 for #2 and #4 heating oil. Approved the bid amendment defined in Griffith Energy’s July 14, 2003, email that will allow staff the option to purchase some of the system’s requirements at a fixed market price if it should become advantageous to do so.
Contract awarded to R.A. Hill, Inc. of Chambersburg, Pennsylvania at a total cost of $292,400.00 (Base Bid). Award is contingent upon approval from the State Interagency for Public School Construction.
Construction of Tuscarora Elementary School – #03-C-3 – Partial/Final
Base bids plus Alternates 1 through 5, 8, and 12 awarded as follows:
Package 8A – Windows & Storefronts – Engineer Construction Prod. LTD - $ 260,255; Package 9C – Wood Flooring – Weyer’s Floor Service - $59,875.
Award is contingent upon approval from the State Interagency Committee for Public School Construction.
Contract renewed with AmeriGas of Frederick, Maryland, at a cost of +.185 over the wholesale price at Liberty Elementary School and at +.24 over the wholesale price at all other sites.
Rejected due to all construction options exceeding the available funding for this project. The Construction Management Department will pursue alternative means for constructing the
storage building.
The Board approved the
appointment of Bovis Lend Lease Corporation at a fee of $552,220 plus estimated
reimbursables of $68,000.
The Board approved the
appointment of Oak Contracting Corporation at a fee of $432,600 plus estimated
reimbursables of $147,260.
The Board approved a change order with Barton Malow regarding the fees for the construction management services associated with the Governor Thomas Johnson High School renovation. The total amount of this change order is $67,493.87.
The Board approved the following list of 403(b) tax deferred annuity companies for FY2004, as recommended by the Insurance Council:
Aetna Life Insurance & Annuity Company Nationwide
Horace Mann Insurance Company Securities America, Inc.
Legg Mason Wood Walker Security Benefit Group of Cos.
Lincoln National Life T. Rowe Price
MetLife Resources VALIC
The Board approved the Horace Mann Insurance Company to market disability insurance on a payroll deduction basis in FY2004, as recommended by the Insurance Council.
The Board approved the suggested revisions to BOE Policy 107.8. The approved policy follows:
The Board will make every effort to efficiently and cost-effectively use property until such time as it becomes obsolete and impractical.
When school system property is determined to be of no use to the public school system of Frederick County due to the obsolescence or condition, or is discontinued at its current location, the items will be disposed of via an equipment transfer form and identified as relocated to an alternative site, surplus, obsolete, junk, or trade-in.
Designated staff will be identified by the appropriate associate superintendent or executive director as the individual with the responsibility to determine the future status of the items.
The Board approved the recommendation that existing contractors be allowed until August 15, 2003, to indicate if they wish to accept Attachment A (conditions of compensation) as an amendment to their current contract, and that a decision to accept Attachment A be irrevocable.
The Board waived the requirement for obtaining competitive quotes and authorized
Phase 1 of the Strategic Funding Solutions, LLC proposal in the amount of $14,500.
Mrs. Smith noted that tThe
Facilities and&
Finance Committee recommendsed approval
of the bid, not including flood and earthquake coverage, ata
cost savings of $76,972. Mr.
Keller noted that he was able to obtain information on the cost savings should
the Board select to increaseIt
was also recommended that we increase
the deductible on the policy from $1,000 to $5,000 per claim,
effective for one year.
. This
is a one year decision at this point so we can track it and reevaluate for next
year.
Mrs. Smith moved approval
of the Facilities and Finance Committee recommendation on the bid award,
eliminating the flood and earthquake coverage and increasing theto accept the recommendation and increase the deductible to $5,000
per claim. The
motion was seconded by Dr. Schaden seconded. and
unanimously approved.All
in favor.
The bid was awarded to BB&T Frederick Underwriters at a total cost of $1,027.822.
The
Board unanimously approved the Consent Agenda.
Dr. Schaden
commended the Human Resources Department foron
the variety and background of teachers being hired. He stated that he feels the system is receiving
as many teachers from Montgomery County as it is losing
to that county.
commented he tracks the number of teachers coming to and from Montgomery
County. Ms.Paula
Lawton, Executive Director of Human Resources, indicated
that she would be glad to provide data on transfers to and from other counties.will provide information to the Board on where
exactly teachers transfer to and from
Ms. Naylor commented on the
booklet available in our high schools, Teen Yellow Pages. Ms. Naylor moved that the Board send a
letter to the Interagency Committee for Adolescent Pregnaency
Prevention and Parenting (ICAPPP) requesting that additional organizations be
listed in the Yellow Pages to reflect a more balanced
approach. The
motion was seconded by Mrs. Crook and
unanimously approved.seconded.
Mr. Peppe indicated that he wouldwill
draft
the a
letter for Board review.
The meeting was adjourned at 10:30 a.m.
The
Planning Session was held in the Administrative Conference Room at
10:40 a.m. All Board of Education members except Daryl A. Boffman were present. Also in attendance were Jack D. Dale, Judith A. Ricketts, and Michael T. Lapsa. Commissioner
Michael
L. Cady was absent.
Lori Goldman recommended that the Board consider changing its policy on public comment to allow for comment at the beginning of the meeting and following presentation of individual agenda items prior to Board action.
Mr. Peppe noted that the policy on public comment will be reviewed later in the meeting.
Mr. Peppe reviewed
noted the progress to date on review of Board
policies.
Upon motion by Mrs. Smith, seconded by Dr. Borsa, the Board unanimously approved policies 100.7 Code of Ethics (Attachment 1) and 100.8 Code of Conduct (Attachment 2).
Mr. Lapsa voiced support of the motion.
Draft policy 100.6 Master Plan was reviewed and revised. The draft revision will return to the Board for final review and action at the next meeting.
Following discussion regarding Mrs. Goldman’s recommendations regarding public comment, Mrs. Smith moved approval of policies 102.1 through 102.6 Meetings, as revised (Attachment 3). The motion was seconded by Dr. Borsa and unanimously approved. Mr. Lapsa voiced support of the motion.
Mrs. Smith moved approval of 104.1 through 104.4 Compensation and Expenses (Attachment 4). The motion was seconded by Dr. Schaden and unanimously approved.
Mr. Lapsa voiced support of the motion.
The meeting was recessed at 12:25 p.m. and was reconvened at 12:32 p.m.
Mrs. Smith moved approval of policy 105 Appeal and Hearing Procedures as amended (Attachment 5). The motion was seconded by Dr. Borsa and unanimously approved. Mr. Lapsa voiced support of the motion.
Mrs. Naylor moved to delete policies 115 Definitions, 116 Employee Recognition, and 117 Swimming Pools. The motion was seconded by Mrs. Smith and unanimously approved. Mr. Lapsa voiced support of the motion.
Mr. Peppe
briefly reviewed current
correspondence received today
and indicated that a copy of of
the Maryland Safe Routes to School Evaluation and Final Report
from Senator David Brinkley will be distributed to the Board as requested.
Mrs. Naylor spoke regarding the meeting with the Maryland Association of Boards of Education and materials received to support full funding for the Bridge to Excellence in Public Schools Act. Discussion was held on lobbying for education funding. Mr. Peppe noted that this is a topic for discussion with the Board of County Commissioners.
Dr. Dale noted that copies of the Master Plan were sent to all members of the Frederick County Delegation with an offer to present the plan to them.
The Board
agreed to hold the next joint meeting in the Board of Education’s Board Room
and at that time address the issue raised by a Commissioners
at the joint retreat to hold all future joint meetings at Winchester Hall.
Mr. Peppe reviewed some of the issues addressed at Commissioner Gardner’s Educational Forum.
Dr. Borsa stated some of her concerns regarding the budget process which she felt led to bad media coverage, confusion within the Board of County Commissioners, and problems within the community. Mr. Peppe indicated that the budget schedule will be provided by the Superintendent. If Board members feel additional meetings are needed, the schedule should be adjusted. Additionally, he requested that Board members speak up and ask questions.
Harold Keller, Jr., Executive Director of Fiscal Services, entered the meeting at 1:19 p.m.
Dr. Schaden asked a procedural question regarding the transfer of funds in the capital budget. Mr. Peppe and Mr. Keller responded to Dr. Schaden’s concerns. Mr. Keller also noted the reasons for delay in the closeout of capital projects.
Dr. Dale responded to Dr.
Schaden’s question regarding mailings to the community by a staff member. Mr. Peppe noted that the letterinformation referred to by Dr. Schaden
from a boosters’ club should not have been sent on school letterhead. Dr. Dale
noted that principals receive guidance on sending letters to the community
on areas such as the budget from central office staff.
Mr. Peppe reviewed Gov. Ehrlich’s budget cuts to the Maryland State Department of Education.
Mr. Keller noted that the County Commissioners have requested to receive copies of minor budget transfers. He will be sending them approximately 100 pages per month and will be placing one copy in the Board of Education’s office for review.
Dr.
Dale noted the agenda items for the It
was noted that the August 27, 2003, Planning Session. This meeting will begin at 1:30 p.m. will begin at 1:30 p.m. Dr. Dale noted the agenda items.
The meeting was adjourned at 1:40 p.m.
Jack D. Dale
Secretary-Treasurer
Ronald W. Peppe, II
President
Judith A. Ricketts
Administrative Director